WRHA Board Meeting
8/3/2009
Bellevue Library
The meeting was called to order at 5:25 p.m. Those present were:
Judy, Cheryl, Caroline, Janet, Jeanine & Sue
Janet distributed copies of the previous meeting’s minutes. No additions or
corrections.
Treasurer’s Report – Judy gave the treasurer’s report and distributed a
profit & loss statement. She found a lot of “stale” checks when going over
the bank records. We discussed the problem of stale checks and Janet made
a motion we give people **one year to cash their checks and add a notice to
that effect to next year’s show premiums. Caroline seconded-PASSED
**Note: this needs to be added to our bylaws
It was also decided that a notice regarding bad checks should be put into the
premium. Cathy had found some language used by other clubs and emailed it
to Janet. Janet will send copies of the suggested language to Judy and then
we’ll decide what to put in the premium. We still have a few bad checks
outstanding from last year. Judy has communicated with the NRHA regarding
possible suspension of the person(s) involved and is providing NRHA with
the necessary documentation.
Show Committee – Caroline gave an update on what’s been planned for
the fall show. It will be 3 days instead of 4 (October 9-11) and paid
practices will only be run for half a day on Friday. The regular classes will
start at 1:30 p.m. on Friday. NRHA paperwork has been sent in and
approved. We have added open and non-pro Arab/Part-Arab as NRHA
classes at the fall show. The only club classes will be Beginner Rider, Green
Reiner Horse and Ladies/Gentlemen.
We decided to have Countryboy BBQ cater the Saturday dinner again. Janet
will call them.
Barbara Williams will be the show secretary, Bob Garrett will be our
announcer and Joelle will be at the gate.
Sponsorship-Dave was unable to attend the meeting, but he sent some
ideas about sponsorship percs to consider for next year. We will add
soliciting sponsorships as an agenda item for our next meeting, probably in
October.
Awards – Discussed qualifications for year end awards and possibly
changing the points system to a maximum of 10 points possible per class
regardless of the class size. The qualifications for 2009 year end awards are
clearly spelled out on the website, so any changes we make would have to be
for next year. Will add this as an agenda item for the next meeting.
There will be a change in show awards for the fall show. Sue will be buying
multiple prizes of equal value so people can choose what they want and
eliminate or cut down on duplicate prizes. We will also award prizes to fifth
rather than to third as we have done in the past. Discussed some possible
prizes.
Cheryl reports that she will be unable to donate her pictures as year end
prizes this year. Thanks for all the beautiful pictures you’ve provided,
Cheryl. We appreciate your support.
Newsletter-Jeanine reports that a newsletter will be coming out soon. She
will include recent news as well as information regarding the upcoming
WaRHA board vacancies.
Advisory Committee- Judy has renewed our non-profit status and the
annual report has been filed. We have a tax ID#.
New Business – Judy encouraged everyone to vote on the NRHA by-laws
and director (?)positions.
There are several WRHA board positions coming up for election this fall.
We will be electing a president, secretary and a couple of director positions.
More information about the election and open positions will be published in
the next newsletter, but Jeanine has expressed an interest in running for
president, which means the vice president job will be open. Judy has agreed
to remain as treasurer, and Janet will not be running for secretary again. We
need to solicit nominations from any all who are interested in serving on the
board. A few names were mentioned as possibilities. Cheryl and Caroline
have agreed to remain on the board and Janet may run for a director position.
Sue would like us to have a freestyle class at some point next year. This will
be added as an agenda item for the next meeting. We also discussed the
possibility of a “rookie day” in 2010. This topic will be added to the next
meeting’s agenda.
Judy had a questionnaire about the affiliates that we went over that asked
about why we would or would not go to the regional finals show (the RAF).
Geography and distance to travel were high on the list of concerns as well as
possible bad weather at that time of year in Idaho (the site of this year’s
RAF). Discussed ways NRHA could make the affiliate finals program more
meaningful and prestigious.
We also briefly discussed the RAF show that will be held in Nampa this year.
Sue moved that we donate a $500 sponsorship to that show. Caroline
seconded-PASSED.
Adjournment-With no further business to discuss, the meeting was
adjourned at 8:25 p.m.
Respectfully Submitted,
Janet Hurlburt
Secretary, WRHA
****Action Items****
1. Call and reserve the date with Countryboy BBQ – Janet
2. Call insurance company and add the fall show - Janet
3. Send Judy the proposed bad check language - Janet
4. Solicit nominations for open board positions – all (Jeanine will do
newsletter)
5. Send $500 sponsorship to Snake River Club for RAF - Judy
6. Add items to next meetings agenda - Janet